Response to Law Enforcement Policy

Adopted this 9th day of September, 2025 and effective as of September 9, 2025

Personal Identifying Information Disclosure Prohibitions:

Lincoln County Bookmobile does not collect or retain personally identifying information beyond what is necessary for library operations. All information is confidential.  This is outlined in the existing Confidentiality policy and in compliance with Colorado law (C.R.S. 24-90-19), and safeguards the privacy and safety of all patrons.  Bookmobile staff will not collect information pertaining to place of birth, immigration or citizenship status, or information from passports, permanent resident cards, alien registration cards, or employment authorization documents.

Compliance with Criminal Investigations:

In accordance with C.R.S. § 24-74-103, the Bookmobile will comply with law enforcement authorities’ (including local, state, and federal officers) request for information and release records or provide access when authorities can provide at least one of the following:

  1. A) A subpoena issued by a judge or magistrate.
  2. B) An order issued by a judge or magistrate.
  3. C) A warrant issued by a judge or magistrate.

The Bookmobile will also release records to law enforcement authorities when the Bookmobile can obtain:

  1. A) The consent of the patron concerned through a valid release of information; or
  2. B) The consent of the patron’s parents or legal guardian through a valid release of information.

A patron wishing to consent will need to fill out an information release form.

Access to Public and Non-public Areas:

As a public facility, law enforcement officers are allowed to perform their official duties within the Bookmobile’s public areas. They may not enter non-public areas without a court order, warrant or subpoena, except in an emergency pursuant to applicable law. Public Areas include main shelving areas of the Bookmobile and Limon Memorial Library. Non-public Areas include staff spaces inside the Bookmobile and the Limon Memorial Library.

Procedures Upon a Request for Information:

Upon receiving a request for information from law enforcement authorities, whether orally or in writing, the director or designee will ascertain whether the authorities possess any subpoena, warrant, order, or whether consent exists to release the information. Until this can be confirmed, no information should be released to any authorities. A request made without presenting any of the above should be denied.

Once the request has been received, Bookmobile staff shall:

  1. Request and document the first and last name of the person requesting information, badge number, contact information, and obtain a copy of the subpoena, warrant, or order that allows access.
  2. Report any request for information or access to the director or designee.
    1. Director: Janet Kravig 719-775-2163; lcbookmobile@lincolncountyco.us.
  1. Following an authorities’ request for information or access to a patron, the director or designee will communicate with the patron who was the subject of the request to make them aware of the request.
  2. If the patron is under the age of 18, the director or designee will communicate with either the parent, legal guardian, or relative of the patron about whom the request was made.
  3. The director or designee who receives the request shall file an incident report containing, at minimum, the details of the request and the contact information of the lead individual of the request.
  4.  If patron data was released to an authority as per applicable law, the director or designee will notify the patron that this data was shared.